MindMap Gallery Information system project manager knowledge system (Chapter 12 Project Procurement Management)
Overview of project procurement management, strategic cooperation management, procurement management process, summary of knowledge points on procurement management technologies and tools, I hope it will be helpful to all of you ~
Edited at 2022-11-24 16:12:52One Hundred Years of Solitude is the masterpiece of Gabriel Garcia Marquez. Reading this book begins with making sense of the characters' relationships, which are centered on the Buendía family and tells the story of the family's prosperity and decline, internal relationships and political struggles, self-mixing and rebirth over the course of a hundred years.
One Hundred Years of Solitude is the masterpiece of Gabriel Garcia Marquez. Reading this book begins with making sense of the characters' relationships, which are centered on the Buendía family and tells the story of the family's prosperity and decline, internal relationships and political struggles, self-mixing and rebirth over the course of a hundred years.
Project management is the process of applying specialized knowledge, skills, tools, and methods to project activities so that the project can achieve or exceed the set needs and expectations within the constraints of limited resources. This diagram provides a comprehensive overview of the 8 components of the project management process and can be used as a generic template for direct application.
One Hundred Years of Solitude is the masterpiece of Gabriel Garcia Marquez. Reading this book begins with making sense of the characters' relationships, which are centered on the Buendía family and tells the story of the family's prosperity and decline, internal relationships and political struggles, self-mixing and rebirth over the course of a hundred years.
One Hundred Years of Solitude is the masterpiece of Gabriel Garcia Marquez. Reading this book begins with making sense of the characters' relationships, which are centered on the Buendía family and tells the story of the family's prosperity and decline, internal relationships and political struggles, self-mixing and rebirth over the course of a hundred years.
Project management is the process of applying specialized knowledge, skills, tools, and methods to project activities so that the project can achieve or exceed the set needs and expectations within the constraints of limited resources. This diagram provides a comprehensive overview of the 8 components of the project management process and can be used as a generic template for direct application.
Chapter 12: Project Procurement Management
Project Procurement Management Overview
main content
What does project procurement management do? What are the outputs and outputs of the main processes?
To "use what to do" and be proficient in various methods, techniques and tools
Focus on procurement plan review, procurement team building, procurement resource coordination, procurement process monitoring, procurement risk assessment and response, procurement performance evaluation, procurement change control and decision-making, etc.
Standardize procurement, control procurement costs, and contribute "profit" to the project
Corresponding procurement activities should be carried out in conjunction with the organization's business strategy and consistent with organizational goals and policies.
Strategic cooperation management
effect
Emphasize supply chain cooperation, work together to achieve shared plans and solve the same problems, and emphasize trust and cooperation.
6 processes
Understand the meaning of strategic partnerships
Clarify the need to establish strategic partners
Form strategic partners
Partner factor analysis
Criteria for selecting partners
Reasonable evaluation and choice
Approval and signing of strategic cooperation agreement
Strategic partnership management
trust mechanism
Incentives
Partnership evaluation
Plan procurement
definition
Clarify project procurement decisions and methods, and identify potential sellers
effect
Determine whether outsourcing is needed, what to buy, how to buy it, how to buy it, etc.
enter
Project Charter
business documents
business case
Benefit Management Plan
project management plan
Scope\Quality\Resources
Scope Baseline
project files
Milestone List
Project team dispatches work orders
Resource Requirements\Requirements Document
Requirements Tracking Matrix
risk register
Interested Party Register
business environment factors
organizational process assets
Tools & Techniques
expert judgment
data collection
market research
data analysis
Make-or-Buy Analysis
Supplier selection analysis
Meeting
output
Procurement Management Plan
Procurement strategy
Bidding Documents
Procurement Statement of Work
Supplier selection criteria
make-or-buy decision
independent cost estimate
change request
Project file updates
Three brochures: Experience Risk Stakeholders
Milestone List
Requirements Tracking Matrix
requirements document
Organizational process asset updates
Key knowledge
Statement of Work SOW
Description of the product, result or service to be provided
Mainly includes specifications, quality and grade, quantity and delivery date, location and other agreements
The internal instruction manual is also called the mission statement
Difference Range Storytelling
The scope statement describes what products or services are to be developed
A statement of work describes a specific product or service
Every statement of work can be traced back to the scope statement
Procurement documents
Contains all purchasing documents such as instructions
Common types
Request for Comments RFI
When the needs are unclear
Invitation for proposals RFP
When the need is clear
Request for quotation RFQ
Details such as requirements and specifications are clear, and the main purpose is to compare prices.
Tender notices, negotiation invitations and other documents
Invitation to bid IFB
Difference Range Storytelling
A statement of work describes a specific product or service
The scope statement describes what work is to be done
Every statement of work can be traced back to the scope statement
Procurement Management Plan
Procurement strategy
Make vs. outsource
If you have the ability to monitor the production internally, you may also choose to outsource it.
resource conflict
The cost is higher than outsourcing
Any budget constraints may affect the make-buy decision
After deciding to outsource, you still need to evaluate whether to buy or rent.
The type of contract should also be considered to clarify the issue of risk sharing between the parties.
Implement procurement
definition
Obtain seller signature, select seller and award contract
effect
Select a qualified seller and sign a contract
enter
project management plan
Scope\Requirements\Configuration
Communicate Risk Procurement
cost basis
project files
Three brochures: Experience\Risk\Stakeholders
Project schedule
requirements document
Procurement documents
seller proposal
business environment factors
organizational process assets
Tools & Techniques
expert judgment
advertise
bidders meeting
data analysis
Proposal evaluation
Interpersonal and team skills
negotiation
output
selected seller
protocol
change request
Project Management Plan Update
Demand\Quality
Communication\Risk\Procurement
three benchmarks
Project file updates
three books
requirements document
Requirements Tracking Matrix
Resource Calendar
Organizational process asset updates
Key knowledge
Bidding
process
Bidding, bidding, bid opening, bid evaluation, winning bid, contract signing
Rights and obligations of the tenderer
that power
Choose your own bidding agency
Prepare bidding documents, organize bid opening and evaluation
Bidding documents can be modified 15 days before the bidding deadline
obligation
Fair, impartial, open and non-discriminatory to potential bidders
Keep the bottom of the bid confidential, from sealing to unsealing
The bidding period shall not be less than 20 days
Sign a contract with the winning bidder within 30 days after the bid winning notice is issued
Tendering method
public bidding
Tender announcement announces all unspecified legal persons or organizations
invitation to bid
Invitation to bid, notifying only specific legal entities or organizations
tender
Provide substantive responses to tender requirements
Bids should be submitted according to the designated time and place, and can be modified and withdrawn within the deadline.
When two or more legal persons or organizations bid, the one with the lowest qualifications will bid jointly.
Bid opening
It will be held publicly at the same time as the bidding deadline, and the location will be as per the bidding documents.
Bid opening in public, you can also ask a notary agency
bid evaluation
Meet the requirements, the lowest price. But except below cost price
For an odd number of three or more, experts account for two-thirds
Winning the bid
Notify the winning bidder in a timely manner and notify all bidders of the winning bid result
Sign the contract within 30 days
The winning bidder shall perform its obligations as stipulated in the contract
bidders meeting
Explain the bidding documents to all potential bidders
Procurement negotiation
Clarify the contract agreement with the winning bidder
Negotiation ends with final contract signing
The project manager does not need to be the main negotiator, but must participate. The project team can attend and clarify in public if necessary.
Control purchasing
definition
Manage procurement relationships, oversee contract execution, and implement necessary changes or final contracts
effect
Ensure that buyers and sellers fulfill contracts to meet project needs
enter
project management plan
Demand\Risk\Procurement
progress baseline
project files
three books
Hypothetical log
Milestone List
quality report
Requirements Document\Requirements Traceability Matrix
Approved change request
Procurement documents
protocol
job performance data
business environment factors
organizational process assets
Tools & Techniques
expert judgment
Claims management
data analysis
performance review
Earned value analysis
trend analysis
examine
audit
output
Procurement document updates
job performance information
change request
Project Management Plan Update
Risk\Procurement
Schedule\Cost Baseline
Project file updates
three books
Resource requirements
Requirements Tracking Matrix
Organizational process asset updates
Key knowledge
Change in contract
Content changes
Contract defect change
Changes require updating
project files
management plan
organizational process assets
Procurement documents
Procurement audit
Conducted after completion to provide reference for subsequent projects
End purchase
definition
Complete the procurement process of this project
effect
Contracts, related documents are archived for future reference and are also inputs into closing the project or phase
enter
project management plan
Procurement Management Plan
contract
Procurement documents
Tools & Techniques
examine
audit
Meeting
expert judgment
output
Procurement closed
Contract closing
Organizational process asset updates
Key knowledge
Termination of contract
normal
Contract completed to achieve goals
unusual
One party breaches the contract in advance
The buyer terminates early if the contract stipulates that
Both parties reached consensus
Procurement closed
hand over product
Financial settlement
administrative closing
Claims management
breach of contract
record, treat, prevent
dispute
Mediation, Arbitration, Litigation
Designated book for the National Computer and Software Professional Technical Qualification (Level) Examination National Computer Professional and Technical Qualification Examination Office Chapter 12: Project Procurement Management 12.1 Overview of Project Procurement Management 12.2 Strategic cooperation management 12.3 Procurement management process 12.4 Technologies and Tools for Procurement Management