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Overall management of information system projects
Overview of overall project management for information system project managers, including the process: formulating project charter, formulating project management plan, guiding and managing project work, monitoring project work, and implementing overall change control; overview of overall project management.
Edited at 2021-11-03 18:11:35- One Hundred Years of Solitude Character Relationship Chart
One Hundred Years of Solitude is the masterpiece of Gabriel Garcia Marquez. Reading this book begins with making sense of the characters' relationships, which are centered on the Buendía family and tells the story of the family's prosperity and decline, internal relationships and political struggles, self-mixing and rebirth over the course of a hundred years.
- One Hundred Years of Solitude Character Relationship Chart
One Hundred Years of Solitude is the masterpiece of Gabriel Garcia Marquez. Reading this book begins with making sense of the characters' relationships, which are centered on the Buendía family and tells the story of the family's prosperity and decline, internal relationships and political struggles, self-mixing and rebirth over the course of a hundred years.
- Project Management Process Template
Project management is the process of applying specialized knowledge, skills, tools, and methods to project activities so that the project can achieve or exceed the set needs and expectations within the constraints of limited resources. This diagram provides a comprehensive overview of the 8 components of the project management process and can be used as a generic template for direct application.
Overall management of information system projects
- One Hundred Years of Solitude Character Relationship Chart
One Hundred Years of Solitude is the masterpiece of Gabriel Garcia Marquez. Reading this book begins with making sense of the characters' relationships, which are centered on the Buendía family and tells the story of the family's prosperity and decline, internal relationships and political struggles, self-mixing and rebirth over the course of a hundred years.
- One Hundred Years of Solitude Character Relationship Chart
One Hundred Years of Solitude is the masterpiece of Gabriel Garcia Marquez. Reading this book begins with making sense of the characters' relationships, which are centered on the Buendía family and tells the story of the family's prosperity and decline, internal relationships and political struggles, self-mixing and rebirth over the course of a hundred years.
- Project Management Process Template
Project management is the process of applying specialized knowledge, skills, tools, and methods to project activities so that the project can achieve or exceed the set needs and expectations within the constraints of limited resources. This diagram provides a comprehensive overview of the 8 components of the project management process and can be used as a generic template for direct application.
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- Outline
Overall management of information system projects
process
Develop project charter
The process of writing a formal document called the project charter. Formal approval of the project and authorizing the project manager to use organizational resources in project activities by issuing a project charter
Develop project management plan
The process of defining, preparing, and coordinating all subplans and integrating them into a comprehensive project management plan. The project management plan includes integrated project baselines and subplans
Direct and manage project work
The process of leading and executing the work identified in the project management plan and implementing approved changes to achieve project objectives
Monitor project work
The process of tracking, reviewing, and reporting project progress to achieve the performance objectives identified in the project management plan
Implement holistic change control
The process of reviewing all change requests, approving changes, managing changes to deliverables, organizational process assets, project documents, and project management plans, and communicating the results of change processing
End project or phase
The process of completing all activities of all project management process groups to formally close a project or phase
Overall project management overview
Project management includes several aspects such as scope, schedule, cost, quality, human resources, communication, risk and procurement, but these aspects influence and restrict each other. Generally, a preliminary overall plan is developed first, and then each sub-plan is formulated in detail, and then integrated into a consistent overall plan using the overall management method.
"Holistic management" must also strive to balance the conflicting goals and solutions of each project.
There are often repeated connections between the sub-processes of each project management process group, such as scope, schedule, and cost that affect each other. The Planning process group provides the Executing process group with a formal project management plan early in the project, which is then updated as the project's performance changes.
Develop project charter
Project Charter
definition
It is the document that officially approves the project.
Authorizes the project manager to use the organization's resources in project activities
The project manager should always be assigned before planning begins, preferably when developing the project charter
Issued externally by the project implementing organization
Develop a document that formally approves the project or phase
Marks the official launch of the project
Project managers should be identified and appointed as early as possible
The project manager should be involved in developing the project charter
effect
Determine the project manager and define the project manager’s powers
Formal confirmation of the project’s existence and giving the project a legal status
Specify the overall goals of the project, including scope, time, cost, quality, etc.
By describing the reasons for starting the project, link the project with the daily business operations and strategic plans of the executing organization.
content
The purpose of the project or the reason for approving the project
Measurable project goals and associated success criteria
Overall requirements of the project
General project description
Main risks of the project
Overall milestone schedule
overall budget
Project approval requirements
Delegated project manager and his/her responsibilities and authorities
The name and authority of the sponsor or other person who approved the project charter
publisher
Approved by someone outside the project, such as the sponsor, project management office, or portfolio steering committee
The project initiator or sponsor should have certain authority and be able to provide funds for the project
They prepare the project charter themselves or authorize the project manager to prepare it on their behalf
When the project charter is signed by the initiator, the project is approved
By preparing a project charter, you can link the project to the organization's strategy and daily operations.
Project CharterITO
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protocol
Project work statement
definition
A text description of the product or service provided by the project
Classification
For internal projects
The project sponsor or sponsor provides a statement of work based on business needs, product or service requirements
for external projects
Be part of a customer's tender document, such as an invitation for proposals, a request for information, an invitation to tender or part of a contract
content
Business needs
Product range description
Strategic Plan
business case
business environment factors
The corporate culture and organizational structure of the implementing unit
National standards or industry standards
Existing facilities and fixed assets, etc.
Implement the unit's existing human resources, personnel's expertise and skills, human resource policies and recruitment and firing guidelines, employee performance evaluation and training records, etc.
market conditions at that time
Risk tolerance of project stakeholders
Industry database
project management information system
organizational process assets
processes and procedures
organization's standard process
Standard guidelines, templates, work instructions
Guidelines for modifications to standard procedures used to meet project-specific needs
Organizational communication requirements and reporting system
Project closeout guidelines or requirements
financial control procedures
Issue and Defect Management Procedure
change control procedures
risk control procedures
Approval and Release of Work Authorization Process
All knowledge of the organization
project files
process measurement database
experiential learning system
Issue and Defect Management Database
Configuration management knowledge base
financial database
tool
expert judgment
guidance technology
method
Brainstorming
Conflict handling
problem solved
Conference management
output
Project Charter
Project kick-off meeting
principal
Generally organized and held by the project manager
Purpose
Make the project's main stakeholders clear about the project's goals, scope, requirements, background, and their respective responsibilities and authorities
Work
Determine the goals of the meeting
Make preparations before the meeting
Identify and inform people attending the meeting
Identify the main topics of the meeting
Take good notes
Project goals
Goals must be quantified and measurable
The project team must clearly prioritize outcome goals and constraint goals.
Constraint goals should give way to outcome goals
Projects often have multiple goals, the number of goals depends on the scope of the project and the level of consideration
Goals can also be divided into several levels
project management plan
Sub-plan
scope management plan
progress management plan
cost management plan
quality management plan
process improvement plan
staffing management plan
communication management plan
risk management plan
Procurement Management Plan
be careful
The project management plan can be detailed and may consist of one or more partial plans, as well as other matters.
content
Various project management processes selected by the project management team
The level of implementation of each selected process
A description of the tools and techniques used to implement these processes
Ways and means to use selected processes in managing specific projects, including dependencies and interactions between processes, as well as important evidence and results
Ways and means of performing work to achieve project goals
Ways and methods to monitor changes
Ways and means to use implementation performance measurement benchmarks and maintain integrity
Communication needs and techniques among project stakeholders
Selected project life cycle and project phases for multi-phase projects
A critical review of content, scope, and timing by senior management to expedite resolution of outstanding issues and outstanding decisions
in principle
Remember not to be idealistic and expect the project management plan to be completed in one step
Enable project management plans to be updated and modified through the overall change control process
definition
Is the process necessary to identify, prepare, integrate and coordinate all partial plans into a project management plan
It is a basic source of information on how projects are planned, executed, monitored and concluded.
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Project Charter
Outputs from other processes
business environment factors
organizational process assets
tool
expert judgment
Tailor the project management process to project needs
Prepare technical and management details that should be included in the project management plan
Determine the resources and skill levels required for the project
Define the configuration management level of the project
Determine which project documents are subject to a formal change control process
Prioritize project work
Ensure project resources are allocated to the right work at the right time
guidance technology
output
project management plan
project management information system
configuration management system
content
Identify and document the functional and physical characteristics of a product or component
Control all changes to the above features
Document and report each change and its implementation status
Review of auxiliary products or components for suitability and compliance with requirements
tool
CVS, VSS, ClearCase
change control system
The collection of formally documented processes for determining the ways, means, and methods of controlling, changing, and approving project deliverables and documents.
Is a subsystem of the configuration management system
Direct and manage project execution
content
measure
Corrective Action
In response to actual deviations that have occurred
Precaution
for possible deviations in the future
Defect reissue
Product or product component, defect remedy only addresses project quality issues
status review meeting
Generally, meetings can be held regularly to communicate project progress, but the frequency of meetings should depend on the project situation.
For example, once a week for the project team and once a month for other project stakeholders
overall coordination process
Review and update project plans at any time
Adhere to the project plan and ensure control
resolve conflicts
remove obstacles
Prioritize
Make administrative and technical decisions between interfaces
Solve customer and client problems
Ensure connection between project phases
Ensure smooth communication between interfaces
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project management plan
Approved change request
business environment factors
organizational process assets
tool
expert judgment
project management information system
Meeting
exchange information
Brainstorming
Program evaluation or program design
Make decisions
output
Deliverables
job performance data
change request
Project Management Plan Updates
Project file updates
Monitor project work
definition
Monitor and control the various processes required to initiate, plan, execute and close projects
throughout the project
Monitoring object
Compare actual project performance against the project management plan
Evaluate project performance, determine whether there are signs that corrective or preventive action is needed, and make recommendations for action when necessary
Analyze, track and monitor project risks to ensure timely identification of risks, reporting of their status and implementation of appropriate risk response plans
Establish an accurate and timely information base about project products and related documents and maintain it until project completion
Provide information support for status reporting, performance measurement and forecasting
Provide forecasts to update current cost and schedule information
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project management plan
progress forecast
cost forecast
Confirmed changes
job performance information
business environment factors
organizational process assets
tool
expert judgment
analytical skills
regression analysis
Group analysis
cause and effect analysis
Root Cause Analysis
Forecasting methods (e.g. time series, scenario building blocks, simulations, etc.)
Failure Mode and Effects Analysis
fault tree analysis
Reserve analysis
trend analysis
Earned value management
Difference analysis
project management information system
Meeting
output
change request
Corrective Action
Activities undertaken to bring project work performance back into alignment with the project management plan
Precaution
Purposeful activities performed to ensure that the future performance of project work conforms to the project management plan
Defect Remediation
Purposeful activities to correct inconsistent products or product components
job performance report
Project Management Plan Update
Project file updates
Implement holistic change control
importance
Throughout the entire project. Since projects rarely follow the project management plan exactly, change control is essential
Activity
Determine if changes are needed or have already occurred
Influence factors that impede overall change control to ensure only approved changes are implemented
Review and approve requested changes
Control the process of requesting changes and manage approved changes as they occur
Only allow approved changes to be incorporated into the project product or service, maintain the integrity of the baseline, and maintain configuration and planning documents related to the project product or service.
Review and approve all corrective and preventive action recommendations
Coordinate changes throughout the project according to approved change control and update scope, cost, budget schedule and quality requirements
Document the full impact of the requested changes
Confirm defect remediation
Control project quality based on quality reports and in compliance with standards
Configuration management activities
Configuration identification
Configuration status logging
Configuration verification and auditing
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project management plan
job performance report
change request
business environment factors
organizational process assets
tool
expert judgment
Meeting
change control tools
output
Approved and updated requests
Change log
Project Management Plan Update
Project file updates
End project or phase
definition
It is the process of completing all activities of all project management process groups to officially end the project or phase.
Summarize experiences and lessons learned, formally end all project work, and release organizational resources for new work
The project manager needs to review closing information from previous phases to ensure that all project work has been completed and that project objectives have been achieved.
If a project is terminated prematurely before completion, closing the project or phase will also require procedures to investigate and document the reasons for the premature termination.
To achieve the above objectives, the project manager should invite all appropriate stakeholders to participate in this process
Classification
management closing
Cover the entire project, and at the same time plan and prepare for the phased closure when each phase is completed; for internal purposes, document classification should be done, and externally declare that the project is over and can be transferred to the maintenance period, while summarizing experiences and lessons learned
Contract closing
Involves the settlement and suspension of contracts, procurement and buy-in agreements established for any project; also known as formal acceptance, product acceptance, according to the contract, the project team and the owner check to check whether all the requirements of the contract have been completed and whether the project can be transferred Finish
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project management plan
Deliverables for acceptance
organizational process assets
tool
expert judgment
analytical skills
Meeting
output
Handover of final product, service or result
Organizational process asset updates