Project management project closing process SOP summary mind map

Project management project closing process SOP summary mind map, which organizes the contents of purpose, goals, environment, and activities. I hope this mind map will be helpful to you.

Edited at 2023-02-23 22:55:42

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Project management project closing process SOP summary mind map

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Outline

Project management project closing process SOP summary mind map

18.1 Purpose

Provides a fixed point to confirm acceptance of the project's product, acknowledging that the goals originally established in the project initiation document have been achieved (or that approved change goals have been achieved), or that the project has no further contributions to make.

18.2 Objectives

Verify that the user has accepted the project product; Ensure that the project site organization can support the product when the project team is disbanded; Review project performance against baselines; Review realized earnings, update forecasts of residual earnings, and prepare a earnings review plan for these yet to be realized earnings; Make sure you are prepared to address any unresolved issues and risks in your follow-up recommendations.

18.3 Environment

A clear project closure is often more successful than a slow roll-out on its own; it provides the opportunity to ensure that all unfulfilled goals and objectives are identified so that they can be addressed in the future; It transfers ownership of the product to the customer and terminates the responsibility of the project management team.

18.4 Activities

18.4.1 Prepare to finish as planned

P2 Recommended Action: Update the project plan based on the actual situation in the final stage; Request a product status statement from project support; Ensure that the project has delivered the products defined in the project product description and that these deliverables meet all acceptance criteria; Request approval to notify company or program management that the resource is (or will be) released.

18.4.2 Prepare to finish early

P2 Recommended Action: Update the problem register to record early closing requests; Update the project plan based on actual conditions in the final phase; Request a product status statement from project support; Agree on recovery methods for completed or in-progress products; Request approval to notify company or program management that the resource is (or will be) released.

18.4.3 Handover of Products

P2 Recommended Action: Consult with the project management team to prepare follow-up action recommendations for the project product, covering all outstanding work, issues, and risks. Some benefits cannot be measured until the project product has been used for a period of time in a daily operating environment. Check to confirm that post-project activities to measure these benefits are included in the benefits review plan; The configuration management strategy should be examined to identify how the product is handed over to those who maintain the product in product operations.

18.4.4 Evaluation project

P2 Recommended Action: Review the original intent of the project, which was agreed upon during the initiation phase and defined by the project initiation document as the baseline at that time; Review approved changes as defined in the current version of the Project Initiation Document; Consult with the project management team to prepare project completion reports; Consult with the project management team to prepare a lessons learned report with lessons learned that can be applied to future projects.

18.4.5 Proposed project closure

P2 Recommended Action: Use a communications management strategy to identify those organizations or interested parties who need to know about project closure; Close the project problem register, risk register, quality register, log and lessons learned record sheet; All project information should be properly retained and archived so that the project management team’s decisions, actions and performance can be audited in the future; Prepare and send the first draft of the project closing notice, submit it to the project management committee for review, and declare that the project has ended.