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MindMap Gallery Project progress management

Project progress management

A mind map about project schedule management. The process refers to analyzing the activity sequence, duration, team member needs and schedule constraints, creating a schedule model, and implementing the project execution and monitoring process.

Edited at 2023-05-26 00:10:40

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Outline

Project progress management

Estimate activity duration

process definition

The process of estimating the work time required for a single activity

process effect

Determine how long each activity will take

Provide input to develop schedule

Based on information

Activity work scope

Resource type required

Estimate resource quantity

Resource Calendar

Estimating requires additional consideration

law of diminishing returns

learning curve

skill improved

Employee incentive

enter

project management plan

progress management plan

Scope Baseline

project files

Activity properties

Activity list

Hypothetical log

Lessons Learned Register

Milestone List

Project team dispatches work orders

resource breakdown structure

Resource Calendar

Resource requirements

branch register

business environment factors

organizational process assets

Tools & Techniques

expert judgment

analogy estimation

Estimate the duration or cost of current activities using similar activities or historical data

Also called top-down estimation, it is a rough estimate

This estimation method is used when information is insufficient

advantage

fast

Covers the entire project without identifying the underlying activities

shortcoming

Poor accuracy

Insufficient consideration of differences between projects

parameter estimation

An estimate of duration and cost based on historical data and project parameters

Accuracy depends on the maturity of the parameter model and the reliability of the underlying data

Can be for the entire project or a specific part

Common parameter estimates

regression analysis

learning curve

As the number of products produced increases and employees continue to learn and accumulate experience, the unit time required to produce products becomes less and less.

three point estimate

Consider uncertainty and risk when estimating to improve accuracy

three estimates

most optimistic time

most likely time

The most pessimistic time

Expected time refers to the 50% probability of completing the activity within this time

Based on beta distribution (default)

Expected time = (most optimistic 4*most likely most pessimistic)/6

Based on three point distribution

Expected time = (most optimistic, most likely, most pessimistic)/3

standard deviation

(most pessimistic - most optimistic)/6

Normal distribution and probability

99.73% (-3σ)

95.46% (-2σ)

68.26% (-σ)

Bottom-up estimation

If an estimate cannot be made, the activity needs to be further refined

If there are dependencies that affect resource utilization, the relative resource usage needs to be explained and recorded.

data analysis

Alternatives analysis

Reserve analysis

Contingency reserves are included in the schedule baseline and address known risks

As project information becomes clearer, the contingency reserve can be used, reduced or cancelled.

Management reserves are not included in the progress baseline to deal with unknown risks

Part of the total project duration

decision making

Show of hands

clenched fist

express disapproval

1 finger

very worried

2 fingers

I want to discuss a small issue

3 fingers

I don’t completely agree, but I accept it and there is no need to discuss it further.

4 fingers

Think the idea is good and willing to work on it

5 fingers

Great idea, I'm willing to take the lead in executing it

Meeting

sprint planning meeting

Discuss product backlog by priority and determine which backlog needs to be addressed next

output

duration estimate

Quantitative assessment of the number of work hours selected to complete an activity and stage

Does not include any hysteresis

Estimate basis

Description of the estimation interval, such as -10%, etc.

Project file updates

Activity properties

Hypothetical log

Lessons Learned Register

Develop a progress plan

process definition

Analyze activity sequence, duration, team member needs and schedule constraints, create a schedule model, and implement the project execution and monitoring process

process effect

Develop a schedule model with planned dates

It is an iterative process

enter

project management plan

progress management plan

Scope Baseline

project files

Activity list

Activity properties

Hypothetical log

Estimate basis

duration estimate

Lessons Learned Register

Milestone List

progress progress network diagram

Resource Calendar

Resource requirements

risk register

protocol

business environment factors

organizational process assets

Tools & Techniques

Progress network analysis

When multiple paths converge or intersect at the same time, evaluate the necessity of aggregate progress reserves to reduce the possibility of falling behind schedule.

Review network, critical path for activities with high risk or high lead time

critical path method

Estimate the shortest duration, which is the longest sequence of activities in the project

Regardless of resource constraints

There may be multiple critical paths, and multiple critical paths will lead to increased risk

float time

The amount of time an activity can be pushed back or delayed from its earliest start time without delaying the project completion date or violating schedule constraints

also known as jet lag

free float

The amount of time a schedule activity can be postponed without delaying the earliest start time or schedule constraints of any successor activities

Resource optimization

resource balancing

Causes the critical path to change, usually lengthen

Resource translation

No changes to the project critical path and no delay in the completion date

Adjust free or total float only for activities that are not on the critical path

data analysis

What-if scenario analysis

Assess scenarios and predict impacts on projects

Evaluate the feasibility of the project schedule under adverse conditions and prepare schedule reserves and response plans

simulation

Assess potential impact on projects

Monte Carlo analysis

Calculate possible schedule outcomes for the entire project

lead and lag

Progress compression

rush work

Increase resources, shorten duration

Increased risks and costs

Usually cost for time

Be aware of diminishing returns

As input increases, the output per unit input will gradually decrease.

Choose the lowest cost option

The solution with the minimum rush slope

Quick follow up

Run activities in parallel

increased risk

Whether the main critical path needs to change

Usually risk trades time

project management information system

Agile release planning

Determine the number of iterations or rushes for a release

Determine the time required to reach product launch

Improve easy-to-understand progress information

output

progress baseline

Contains baseline start date and baseline end date

During monitoring, the time start and end dates are compared to the base date to determine if there is any deviation

Project schedule

content

interrelationships between activities

Planned date

duration

milestone

Required resources

progress data

A collection of information that describes and controls a schedule

content

progress milestones

progress activities

Activity properties

All known assumptions and constraints

Manifestations

Histogram

cash flow forecast

Ordering and delivery arrangements

Project Calendar

The workdays and work shifts during which schedule activities can be carried out

Distinguish between times when activities are available and times when they are unavailable

change request

Project Management Plan Update

progress management plan

cost basis

Project file updates

Activity properties

Hypothetical log

duration estimate

Lessons Learned Register

Resource requirements

risk register

Planning progress management

process definition

The process of developing policies, procedures and documents for planning, preparation, management, execution and control of progress

process effect

Provide guidance and direction on how to manage progress throughout the project

enter

Project Charter

project management plan

scope management plan

development method

business environment factors

organizational process assets

Tools & Techniques

expert judgment

data analysis

Meeting

output

progress management plan

Establish guidelines and clear activities for preparing, monitoring and controlling project progress

Project schedule model development

critical path method

Release and iteration length of schedule

time box period

Accuracy

Acceptable intervals and contingency reserves for activity duration estimates

unit of measurement

The unit of measurement for each resource

Organization Program Links

WBS provides the framework

Project schedule model maintenance

Update status, come in progress

control threshold

maximum allowed deviation

performance measurement rules

Earned Value Management Rules

report format

Report format and frequency of preparation

Define activities

process definition

The process of identifying and documenting the specific actions that must be taken to complete the deliverables

process effect

Continue to decompose WBS work packages into schedule activities

enter

project management plan

progress management plan

Scope Baseline

business environment factors

organizational process assets

Tools & Techniques

expert judgment

break down

Team involvement in decomposition contributes to better, more accurate results

rolling planning

Detailed planning of recent work and rough planning of long-term work

Suitable for work packages, planning packages and release planning in agile or waterfall methodologies

Meeting

output

Activity list

Contains all activities required for the project

Definition update

Include identification and scope of work for each activity

Activity properties

Determine the areas and locations where work will be carried out

Prepare a project calendar for carrying out activities

Clarify the type of input for the activity

Prepare progress plan

Activity investment type

Supportive

Consulting, customer notification, cost accounting

Ancillary activities that do not produce a final product

Independent

project activities

separate, independent

Dependent

Logistics support

Allocate effort on project work

Milestone List

important time or event

Represented by a diamond on a Gantt chart

duration is 0

All milestones listed

Mandatory or optional

change request

Project Management Plan Update

progress baseline

cost basis

Sequence activities

process definition

The process of identifying and documenting relationships between project activities

process effect

Define a logical sequence between tasks

enter

project management plan

progress management plan

Scope Baseline

project files

Activity list

Hypothetical log

Milestone List

business environment factors

organizational process assets

Tools & Techniques

predecessor relationship drawing method

Also known as single-band code network diagram, leader diagram

Logic

finish to start

complete to complete

start to start

start to finish

Determine and integrate dependencies

Mandatory

Required by law or contract, also known as hard logic

Selectivity

Best practices in specific application areas, also known as preferred logical relationships, priority logical relationships

external

Dependencies between project activities and non-project activities

Not within the control of the project team

internal

Antecedents between projects

Within the control of the project team

lead and lag

The advance amount is the amount of time that the successor activity can be advanced relative to the predecessor activity.

Lag is the amount of time that a successor activity can lag behind its predecessor activity.

Cannot replace progress logic relationship

project management information system

output

Project progress network diagram

Graphics representing logical relationships between schedule activities

A diagram without practical scale is called a pure logic diagram

Project file updates

Activity properties

Activity list

Hypothetical log

Milestone List

control progress

process definition

Monitor project status, update project progress, and manage the progress baseline change process

process effect

Maintain schedule baselines throughout the project

Follow content

Determine project progress status

Influence factors that cause schedule changes

Reconsider necessary schedule factors

Determine whether the project schedule has changed

Manage change process

When outsourcing work, a way to regularly check in with contractors and suppliers on the status of milestones

enter

project management plan

progress management plan

progress baseline

Scope Baseline

performance measurement benchmarks

project files

Lessons Learned Register

Project Calendar

Project schedule

Resource Calendar

progress data

job performance data

organizational process assets

Tools & Techniques

data analysis

Earned value analysis

Iterative burndown chart

performance review

trend analysis

Deviation analysis

What-if scenario analysis

critical path method

Check progress on critical path

project management system

Resource optimization

Consider both resource availability and project time

lead and lag

Progress compression

Schedule compression, rush work or fast follow-up on the remaining work

output

job performance information

Calculate schedule deviation and schedule performance index

progress forecast

Forecasting completion time using earned value techniques

change request

Project Management Plan Update

progress management plan

progress baseline

cost basis

performance measurement benchmarks

Project file updates

Hypothetical log

Estimate basis

Lessons Learned Register

Project schedule

Resource Calendar

risk register

progress data