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EdrawMindQuality Management System
MindMap Gallery Quality Management System
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Quality Management System
The quality management system is crucial for the success of meetings. From the preparation to the end of the meeting, a series of rules and procedures need to be followed to ensure the smooth progress of the meeting. These rules include the goals, agenda, time, location, participants, and detailed specifications of the meeting. By following these rules, we can ensure the efficiency and effectiveness of the meeting, thereby achieving the expected goals.
Edited at 2023-03-24 12:49:38- Recommended to you
- Outline
S&L QMS Kick-Off
Meeting detailed specifications
Observation reports
Besoin d'un lien unique pour arriver sur une nouveau "observation report"
Envoyer un e-mail quand le formulaire est "submit"
La personne l'ayant écrit
Matteo
Daniel
Melissa
Lionel
Permissions to create
Everybody
Permissions to edit
Matteo, Daniel, Melissa, Lionel
Specifications
Template Ref
20220714DL01
Champ qui a tout le temps la même valeur. Il ne changera jamais.
Observation Report #
YYYYMMDDRG01
Single line of text
The user has to fill it
Work Site/Location
Type: Choice
"OnShore"
"OffShore"
"Office"
"Travel"
"Others"
Mandatory
Work Site Detail
Type: Single line of text
Mandatory
Client/Project
Type: Single line of text
Mandatory
Name of Person Raising Observation
Type: Person
Mandatory
Job Title
No job title
Date raised
Type: Date
Mandatory
Observation category
Type: Choice
Radio-button
Mandatory
Allow Fill-In
Observation relates to
Type: Multiple choice
Checkbox
Allow Fill-In
Mandatory
Detail the observation and identify the risks
Type: Multiple line of text
Mandatory
Attachments
Type: File (Max 10)
Status
Type: Choice
New
Rappel automatique après 7 jours dans cet état
Default
Assigned NCR
Assigned MOC
Assigned Risk Assessment
Closed
(needs a comment in the field "comments")
Envoyer un e-mail à l'initiateur de l'observation + copie au 4 personnes du mngt
Mandatory
Internal/External
Type: Choice
Internal
We will have to fill:
Reference Document
Comments
Assigned To
Closure
External
We will have to fill:
Reference Document
Comments
Closure
Reference Document
Type: Single line of text
e.g.
The NCR Number
Comments
Type: Multiple line of text
Assigned To
Type: person
Closure
Type: date
Available types
Trainings
Current fields
Internal Courses
Name
Type: File
Doc Number
Type: Single line of text
Rev Number
Type: Single line of text
Event
Type: Managed Metadata
Training Doc Type
Type: Choice
Title
Type: Single line of text
Modified (System)
Date
Type: Date and time
YearFromDate
Type: Calculated
Training Materials
Name
Type: File
Event
Type: Managed Metadata
Training Doc Type
Type: Choice
Doc Number
Type: Single line of text
Rev Number
Type: Single line of text
Title
Type: Single line of text
Modified (System)
Modified By (System)
Training Records
Other name: Training Report
Name
Type: File
Event
Type: Managed Metadata
Training Report Type
Type: Choice
Date
Type: Date and time
Title
Type: Single line of text
Company
Other Name: Client
Type: Managed Metadata
Modified (System)
Modified By (System)
New fields definition
"New docset name"
Column XY
Type: ...
Column XY
Type: ...
Training Type
Type: ...
Shared Column
Training Location
Type: ...
Shared Column
Trainer
Type: ...
Shared Column
"New Doc Content Type
Column XY
Type: ...
Column XY
Type: ...
Column XY
Type: ...
New view definition
Automation
Meeting Feedback
Observiation reports
Steps
Création avec forms
Agender une séance pour les specs détaillés avec Lionel/Daniel
Ajouter les champs en traitillé
Les modifications post création initiale se passent exclusivement via la liste SharePoint (et non le MS Formts)
Trainings
Fusionner
Internal Courses
Training Materials
Training Records
Columns
Type
Internal
External
Autre colonnes existantes à lister ici... et à revoir avec Kho & Daniel
Pas de template, ils créent une nouvelle date de training depuis du matériel existant, donc on utilise par exemple la fonction "copy to"
Le satisfaction report est un document non digitalisé
Invoicing
On Hold pour l'instant
Meeting Kick-Off
Context
What ?
QMS Needs: The procedure are existing but they have to be now formalized, documented, implemented in a system, etc.
Procedures in a single place
Built records ?
Why ?
Pressure of two customers to reach some DM quality
When ?
Started April 2021
Priority
Field Engineering
4 Use Cases
Invoice revamped
Keywords: Power Automate, DocSet, Content Type, Metadata, Views
Today's workflow but made with the new M365 Power Automate
Store the invoice's documents into a docset instead than attachments to list items
More visibilty on the documents
Better handling of all documents
Observations
Keywords: MS Forms, SP List, Content Type, Metadata, Views
MS Forms
SharePoint List
The MS Form based "survey" will store the entries into a SharePoint List
It's the possible to work on the sharepoint list entries to manipulate them, to get the desired views and to export the data for other manipulation
ISO Procedures
Keywords: DocSet, Content Type, Metadata, Views
Type
Hazard & Risk
NCR
MOC
Function
Store
Views
Analyze
Training Services
Keywords: DocSet, Content Type, Metadata, Views
DocSet
No MS Forms
Sujet principal
Trainings
New view definition
Automation
New fields definition
"New docset name"
Column XY
Type: ...
Column XY
Type: ...
Training Type
Type: ...
Shared Column
Training Location
Type: ...
Shared Column
Trainer
Type: ...
Shared Column
"New Doc Content Type
Column XY
Type: ...
Column XY
Type: ...
Column XY
Type: ...
Current fields
Internal Courses
Name
Type: File
Doc Number
Type: Single line of text
Rev Number
Type: Single line of text
Event
Type: Managed Metadata
Training Doc Type
Type: Choice
Title
Type: Single line of text
Modified (System)
Date
Type: Date and time
YearFromDate
Type: Calculated
Training Materials
Name
Type: File
Event
Type: Managed Metadata
Training Doc Type
Type: Choice
Doc Number
Type: Single line of text
Rev Number
Type: Single line of text
Title
Type: Single line of text
Modified (System)
Modified By (System)
Training Records
Other name: Training Report
Name
Type: File
Event
Type: Managed Metadata
Training Report Type
Type: Choice
Date
Type: Date and time
Title
Type: Single line of text
Company
Other Name: Client
Type: Managed Metadata
Modified (System)
Modified By (System)